PTN's failure to enforce any provision of this Agreement shall not constitute a waiver of that provision or any other provision of this Agreement.

Pickles Vacations, LLC d/b/a PTN Travel (“PTN”) is coordinating hotel accommodations and Conference arrangements for PTN advisors attending the PTN Conference (“Conference”). By requesting a reservation, submitting payment, or attending the Conference, you agree to the terms below.

In the event of a conflict between this Agreement and the Independent Contractor Agreement, the terms of this Agreement shall govern solely with respect to Conference participation and hotel accommodations.

We’re excited to bring everyone together for our annual PTN Conference. Before securing your hotel, here are a few important things to keep in mind:

• Hotel rooms within the PTN block are your financial responsibility once reserved

• Cancellation deadlines are firm, and missed deadlines may result in full charges

• PTN has committed to a contracted room block, so unused rooms cannot be absorbed by PTN

• Hotel reservations may become non-refundable after the deadline

• PTN is coordinating the experience, but does not operate the hotel or third-party services

• Conference details may evolve as we finalize programming

• You are responsible for your own travel arrangements and all hotel incidentals

• Travel insurance is strongly recommended. If you choose not to purchase coverage, you accept full financial responsibility for any cancellations, delays, or losses

• We ask that all advisors represent PTN with professionalism throughout the event

By moving forward, you agree to the full terms outlined below.

1. Scope

This Agreement applies to PTN advisors attending the Conference and booking hotel accommodations through PTN. It governs all hotel reservations, payment obligations, cancellation terms, and participation in Conference-related activities.

2. PTN’s Role

PTN is acting solely as an intermediary in securing hotel accommodations and coordinating Conference logistics. PTN does not own, operate, or control the hotel or any third-party services associated with the Conference.

All accommodations and services are provided by third-party suppliers (“Suppliers”) and are subject to their terms and conditions. PTN shall not be liable for any act, error, omission, delay, cancellation, overbooking, or failure of any Supplier.

Nothing in this Agreement shall be construed as creating a partnership, joint venture, fiduciary relationship, or agency relationship between PTN and any attendee with respect to the Conference.

3. Hotel Block & Financial Responsibility

If PTN reserves a hotel room on your behalf within the Conference room block, you are fully and financially responsible for that reservation.

This includes, without limitation:

• all room nights reserved

• taxes and mandatory fees

• cancellation penalties

• no-show charges

• early departure fees

You understand that PTN has committed to a contracted room block and may be financially liable to the hotel for unused rooms.

Accordingly:

• Failure to cancel within the required deadline will result in full financial responsibility.

• Failure to check in will be treated as a no-show and charged in full.

• You remain financially responsible for the reservation regardless of the reason for cancellation, inability to attend, travel disruption, illness, or change in plans.

PTN reserves the right to charge any payment method on file authorized by Advisor, invoice Advisor directly, offset amounts owed against commissions or other payments due to Advisor, and pursue any other remedies available under the Independent Contractor Agreement or applicable law to recover any unpaid amounts owed in connection with the reservation.

Advisor agrees to reimburse PTN for any costs incurred in collecting unpaid amounts, including reasonable collection costs, attorneys' fees, court costs, and related expenses.

4. Payment Terms

Payment deadlines will be provided at the time of booking.

• Reservations are not confirmed until payment is received

• Failure to pay by the deadline may result in the cancellation of your room

• Any cancellation resulting from non-payment will still be subject to applicable penalties

5. Pricing & Incidentals

Hotel rates are based on the contracted Conference rate and are subject to applicable taxes, fees, and hotel-imposed charges.

You are responsible for all incidental charges, including but not limited to:

• room service

• minibar

• parking

• damages

• upgrades or additional nights

PTN reserves the right to pass through any increases in taxes, resort fees, mandatory charges, or other hotel-imposed costs that are assessed after the initial booking.

6. Non-Refundable Terms

Unless explicitly stated otherwise in writing:

• Hotel reservations are non-refundable after the stated cancellation deadline

• Conference-related costs committed by PTN on your behalf may also be non-refundable

PTN is not responsible for any refunds not issued by a Supplier.

7. Cancellations & Changes

All cancellations must be submitted in writing.

• Refunds, if any, are strictly subject to hotel and Conference deadlines

• No exceptions will be made for personal circumstances, including illness, travel delays, or scheduling conflicts

• Changes after confirmation are not guaranteed and may incur additional costs

8. Reservation Transfers

Hotel reservations and Conference registrations may not be transferred, assigned, sold, or substituted without PTN's prior written approval. PTN reserves the right to deny any transfer request in its sole discretion.

9. Conference Modifications

PTN reserves the right to modify any aspect of the Conference, including but not limited to:

• schedule

• speakers

• venues

• programming

• meals and activities

Such changes do not constitute grounds for cancellation or refund.

PTN does not guarantee attendance at any specific session, activity, supplier event, speaker presentation, or networking opportunity.

10. Advisor Responsibilities

You are responsible for:

• reviewing all confirmations and reporting errors immediately

• arranging your own transportation unless otherwise stated

• complying with hotel policies and venue requirements

• paying all incidental charges

• maintaining professional conduct throughout the event

Failure to comply may result in removal from the Conference without refund.

11. Travel Insurance

You are solely responsible for obtaining any desired travel insurance coverage, including but not limited to trip cancellation, interruption, delay, medical, evacuation, and “cancel for any reason” coverage.

PTN strongly recommends the purchase of travel insurance.

By choosing not to purchase travel insurance, you acknowledge and accept that:

• all payments made may be non-refundable

• you are fully responsible for any financial losses related to cancellations, delays, illness, or other unforeseen circumstances

• PTN shall not be liable for any such losses

PTN is not responsible for advising on, selecting, or evaluating insurance coverage, nor for any denial of claims by an insurance provider.

12. Health & Safety

Attendees are responsible for determining their own fitness and ability to travel and participate in Conference activities. Attendees agree to comply with all applicable venue, hotel, transportation, and event health and safety requirements.

13. Assumption of Risk

You acknowledge that travel and event attendance involve inherent risks, including illness, injury, delays, cancellations, and other unforeseen events. You voluntarily assume all such risks.

14. Release & Limitation of Liability

To the fullest extent permitted by law, you agree to release and hold harmless PTN and its owners, employees, contractors, and representatives from any and all claims, damages, losses, or expenses arising out of or related to:

• your attendance at the Conference

• your hotel stay

• acts or omissions of Suppliers

• travel disruptions or delays

• injury, illness, or death

• loss or damage to personal property

• changes to Conference programming or accommodations

PTN shall not be liable for any indirect, incidental, consequential, or punitive damages.

15. Force Majeure

PTN shall not be liable for any failure or delay resulting from events beyond its control, including but not limited to:

• weather events

• natural disasters

• government actions

• pandemics or health advisories

• transportation disruptions

• venue closures

PTN is not responsible for any non-refundable costs or losses resulting from such events.

16. Code of Conduct

All advisors are expected to represent PTN professionally. PTN reserves the right to remove any attendee from the Conference, without refund, for behavior deemed disruptive, unsafe, or inconsistent with PTN standards.

PTN also reserves the right to deny or revoke participation prior to the Conference if an attendee is not in good standing with PTN or if PTN determines participation is not in the best interests of the Conference or its attendees.

17. Media Release

By attending the Conference, you grant PTN permission to photograph, record, film, and otherwise capture your likeness, image, voice, statements, and participation during the Conference. You grant PTN the unrestricted right to use, reproduce, distribute, publish, display, and create derivative works from such materials for marketing, promotional, educational, training, and business purposes without compensation.

18. Severability

If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

19. Governing Law

This Agreement shall be governed by the laws of the State of Texas. Any claims must be brought exclusively in Collin County, Texas, and only in an individual capacity (no class actions). In any action arising from this Agreement, PTN shall be entitled to recover reasonable attorneys' fees, collection costs, court costs, and related expenses incurred in enforcing this Agreement.

20. Entire Agreement

This Agreement, together with any Conference invoice, booking confirmation, and applicable Supplier terms, constitutes the entire agreement between you and PTN.

21. Acceptance

By requesting a reservation, submitting payment, booking accommodations through PTN, attending the Conference, or otherwise participating in any Conference-related activity, you acknowledge that you have read, understand, and agree to be bound by this Agreement.

Electronic acceptance, electronic signatures, and online submissions shall be deemed the legal equivalent of an original written signature.